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Users/Patrons

AV-workstations network: Regulations for Access/Loans

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  1. GENERAL
 
    1.1 The Swiss National Sound Archives (FN) collects, preserves, and documents the sound heritage of Switzerland. It offers its users:
  • The documentation of the holdings of sound carriers, through its online catalog
  • Listening to collections of sound recordings in public, protected AV-workstations, located in other institutions (libraries, archives, universities).
  • The holdings of books, magazines, and printed catalogs, through its online catalog, for reading at the library.
    1.2 The services offered by the FN are accessible to everyone, the consultation is free.
    1.3 Access limitations to collections of the FN may be imposed by archival needs, or for granting protection of personal data.
    1.4 The users can freely consult the database of the FN, via the Internet (website of the FN), via a PC in the listening room at the FN, and at the remote AV-workstations.
    1.5 A user is invited, for his first visit, to make an appointment with the Secretariat of the FN. The Secretariat will inform the user about the possibilities offered by the FN, and will fill out a form with the user's personal data.
    1.6 The FN may decide appropriate sanctions against users who do not comply with the regulations.
    1.7 In case of necessity, the FN may introduce temporary exceptions to the regulations.

 

  2. CONSULTATION OF THE HOLDINGS OF SOUND CARRIERS
 
    As a rule of thumb, sound recordings can be consulted at the AV-workstations (with the exception of public access documents, which can be listened to "at home"). In addition, consultation is available in the listening room at the FN. Printed documents, attachments, etc.. may be consulted in the listening room at the FN only.

To consult an original sound carrier, the user is requested to obtain an authorization from the management.

Special conditions relating to different collections:
 
    2.1 Collections of commercial sound carriers
      2.1.1 Commercial sound recordings (commercially published) are available without restrictions, at the premises of the FN as well as at the AV-workstations.
      2.1.2 As a rule, consultation takes place online at any AV-workstations (with the exception of public access documents, which are listenable "at home").
      2.1.3 If a document is not yet ready for online listening, the technical audio-lab of the FN will prepare it with a delay of at least one week.
      2.1.4 The preparation of a document is requested by the user via the online form "Preparation request"
      2.1.5 All materials enclosed to the sound recordings (covers, text, or other attachments) are available at the premises of the FN only.
 
    2.2 2.2 Collections of non-commercial sound carriers
      2.2.1 Non-commercial sound recordings (part of the SUISA demo tapes deposit, deposits of individuals, unique recordings produced by the SSR or of scientific research, etc.) are available only by permission of the holder (legal or natural person) of the legal rights of the collection. The authorization and the form of consultation shall be regulated, in writing, between the owner and the user, or have already been agreed for between the owner and the FN.
      2.2.2 The owner can access the consultation of its collection without limitations.
      2.2.3 The consultation takes place wherever appropriate, at the AV-workstations, at the premises of the Phonotheque, or by the mean a copy for private use.
      2.2.4 If the document is not yet ready for online listening, the technical audio-lab of the FN will prepare it with a delay of at least one week.
      2.2.5 The preparation of a document is requested by the user via the online form "Preparation request" or "Authorization request".
      2.2.6 All materials enclosed to the sound recordings (covers, text, or other attachments) are available at the premises of the FN only..

 

  3. CONSULTATION OF THE LIBRARY
 
    3.1 Written documents may be consulted at the premises of the FN only
    3.2 The access to the library is free
    3.3 The written documents stored in the vaults of the FN (old vintages of periodicals, catalogs, etc.) shall be requested to the Secretariat.

 

  4. LOAN OF SOUND CARRIERS COLLECTIONS
 
    4.1 Original sound carriers (commercial and non-commercial), either owned by the FN or deposited therein, shall not be borrowed.
    4.2 The only exception being for a loan to the owner of a collection deposited at the FN. If the owner withdraws original media from the premises of the FN, he shall sign a checkout receipt. The FN is released from any obligations for its possible usage.

 

  5. LOAN OF WRITTEN DOCUMENTS
 
    The management of the FN may grant the loan of books or periodicals off its library as an exception.

 

  6. PAID SERVICES
 
    6.1 Copying for private use

Copies may be produced, on payment, to third parties only if the carriers are no longer traceable on the market.

SUISA (Swiss Society for Rights of Authors of musical works), IFPI (International Federation of Producers of Phonograms and Videograms, Switzerland), and SIG (Swiss Association of Interpreters) empower the FN, with a contractual agreement, to produce copies of sound recordings stored in the vaults of the Swiss National Sound Archives, and protected by copyright, provided that these copies are intended exclusively for private use (scientific, educational). The applicant shall sign a statement confirming that the copies received will be exclusively for private use.

The FN proceeds, on payment, to copying for private use onto a non-professional carrier (cd-r, mp3 compressed files, Audio-CD).
Copies of sound recordings intended for public or commercial use are subject to special regulations.
 
    6.2 Professional copying

Having understood all restrictions and rules of the preceding paragraphs, by the approval of the management, who will review each request, the FN may produce, on payment, professional copies. Upon delivery of the materials, the user will release a written statement in which he agrees to comply with the rules of the declaration of copyright, announcing to the SUISA any public usage of the copy (play in public, radio broadcasts, performances, demonstrations, remastering, etc.). The FN is released from any obligations in respect of these rights.

 

  7. OPENING HOURS
 
    The FN is open to the public from Monday to Friday, 10.00-12.00 e 14.00-17.00.
We respect the holidays of the canton Ticino. Contact
For accessing the AV-workstations, please see the opening hours of the host institutions.
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